DropBox & Google Drive Integration with PostureScreen: Sending Reports and Images

Google Drive Integration#

Google Drive Direct Integration has been included starting in version PostureScreen 15.5

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Overview#

PostureScreen now includes a fully revamped Google Drive integration, allowing you to automatically store patient reports, notes, and documentation directly in your Google Drive.

This feature eliminates manual workflows (such as emailing files to yourself) and provides a secure and efficient method for managing patient data. Google Drive is a third-party service that you choose to connect; it is not part of PostureCo’s services. Before you store patient information in it, see the HIPAA Compliance Note below.

Key Benefits#

• ✅ Automatic file storage in Google Drive
• ✅ Eliminates manual email/file transfer workflows
• ✅ Organized patient-specific folders
• ✅ Stores both PDFs and editable text files
• ✅ Compatible with AI-generated notes (PostureScribed.ai)
• ✅ Can be used for PHI under a Google Workspace (business) account covered by your own BAA with Google

HIPAA Compliance Note#

Google Drive is a third-party service that you choose to connect. It is not part of PostureCo’s services, and no agreement with PostureCo, including any BAA with PostureCo, covers the files you store in it. If you are a HIPAA covered entity or business associate (most practices that bill health insurance electronically are), you should store protected health information (PHI) in Google Drive only if:

1. You use a Google Workspace (business) account, not a personal Gmail account
2. You have executed your own Business Associate Agreement (BAA) with Google that covers Google Drive, and you set up your account as that agreement requires. Learn more about Google Workspace for healthcare here https://workspace.google.com/intl/en/industries/healthcare/

If you work in health and fitness only and are not covered by HIPAA, these steps are recommended but optional. Whether you take them is up to you, as long as you follow any other privacy law that applies to your clients’ information.

Initial Setup#

Step 1: Connect Google Drive#

1. Open PostureScreen
2. Navigate to settings or integration area
3. Sign in to your Google account
4. Grant permissions to connect Google Drive

Step 2: Automatic Folder Creation#

Once connected:

• PostureScreen will automatically create a dedicated folder in your Google Drive:PostureScreen/
• Inside, patient-specific folders will be generated automatically when data is saved

How File Organization Works#

When you send or save data:

• A patient folder is created using:

  • Patient name
  • Unique identifier (if applicable)

Inside each patient folder, you may see:

• 📄 PDF reports
• 📝 Text files (editable notes)
• 📊 Assessment data
• 🧾 Consent forms (if applicable)

Using Google Drive with AI Notes (PostureScribed.ai)#

If you are using PostureScribed.ai:

• Signed notes are automatically saved to Google Drive

• Files include:

  • PDF version of the note
  • Text version for copy/paste into EHRs

Note: Google Drive integration works independently—you do not need PostureScribed.ai to use it.

Saving Clinical Notes to Google Drive#

Step-by-Step#

1. Open a completed note or scribe

2. Review and edit as needed

3. Tap Sign Off (use finger or stylus for signature)

4. Once signed:

   • Files are automatically uploaded to Google Drive

What Gets Saved#

• Patient summary
• Clinical documentation
• Supporting data (e.g., ICD-10 analysis if used)

Sending Reports to Google Drive#

Option 1: Combined Client PDF#

1. Go to Reports

2. Select Combined Client PDF

3. Generate the report

4. Tap:

   • View More → Google Drive

Result:

• Sends:

  • Full report
  • Images
  • Notes (if included)

Option 2: Professional PDF Report#

1. Generate a Professional PDF Report
2. Save and send to Google Drive

Includes:

• Exam results
• Posture assessments
• Any associated notes

Option 3: Individual Data (e.g., ROM, posture)#

1. Open an assessment (e.g., Range of Motion)
2. Tap Send
3. Select Google Drive

Result:

• Creates or updates patient folder
• Uploads selected PDF immediately

Understanding Report Types#

Professional Report#

• Full clinical detail

• Includes:

  • Exam findings
  • All assessments
  • Integrated notes

Client Report#

• Simplified, patient-friendly format

• Includes:

  • Layman’s explanation (SOAP-style summary)
  • Visual posture data

What to Expect After Upload#

• Files typically appear in Google Drive within:

  • 1–2 minutes (depending on internet speed)

• Folder structure is automatically maintained

• No manual organization required

Example Folder Structure#

PostureScreen/
   └── John Doe _0027362
         ├── Scribe Note.pdf
         ├── Scribe Note.txt
         ├── Professional Report.pdf
         ├── Client Report.pdf
         ├── Range of Motion.pdf
         └── Data Services/

Workflow Improvements#

Before:

• Export → Email → Download → Upload to EHR
• Multiple steps, time-consuming

Now:

• Sign → Auto-save to Drive → Access instantly

EHR Integration (Important)#

• Direct EHR integrations are currently in progress

• In the meantime:

  • Use Google Drive as a centralized storage hub
  • Copy/paste text files into your EHR as needed

If your EHR does not integrate with PostureScreen:

• Contact your EHR vendor
• Ask them to connect with PostureScreen

Troubleshooting#

Files Not Appearing#

• Wait 1–2 minutes
• Check internet connection
• Refresh Google Drive

Google Drive Not Connected#

• Re-authenticate your Google account in PostureScreen

HIPAA Concerns#

• Confirm you are using:

  • Google Workspace (not personal Gmail)
  • Signed BAA with Google

Support#

For assistance:

• 📧 Email: support@posturescreen.com

Summary#

The Google Drive integration in PostureScreen provides:

• Faster workflows
• Secure document storage
• Automatic organization
• Reduced administrative burden

It is a significant upgrade for clinics looking to streamline documentation and improve efficiency.

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How to use the Legacy Method of sending files through the Apple Files App.#

Dropbox does not currently have native support, so this method below through the Files app is what is required to send files to DropBox. Google Drive has Native Support, though you can still use the following Legacy method shown below.

In this tutorial we will review how to to use the Apple Files app to integrate with sharing services such as DropBox and Google Drive.

Consider the paid business versions: Dropbox and Google Drive are third-party services you choose, not part of PostureCo’s services, and no agreement with PostureCo covers them. If you are a HIPAA covered entity or business associate, use either one for protected health information (PHI) only under a business account covered by your own business associate agreement (BAA) with that company. If you work in health and fitness only, which plan you use is up to you. For Dropbox, learn more here https://www.dropbox.com/plans; for Google Drive, Google offers Google Workspace for healthcare https://workspace.google.com/intl/en/industries/healthcare/

Patient information and Apple iCloud: iCloud Backup, iCloud Photos and iCloud Drive are Apple services, not part of PostureCo’s services, and no agreement with PostureCo covers them.

• If you are a HIPAA covered entity or business associate (most practices that bill health insurance electronically are), you should take these precautions, because Apple’s iCloud terms do not allow you to use iCloud for protected health information (PHI): when you tap “Save to Files”, choose a folder in a business account covered by your own BAA, not iCloud Drive; turn off iCloud Backup for PostureScreen (Settings > [your name] > iCloud > iCloud Backup, or Storage > Backups, then choose this device and turn off PostureScreen); turn off “Save images to device Photos app” and “Save videos to device Photos app” in PostureScreen and keep patient photos out of the Photos app (with iCloud Photos on, they upload to iCloud; with it off, iCloud Backup can include them); and back up with PostureCo Cloud Services (Cloud Backup in the app), under a BAA we sign for U.S. healthcare practices on request, or an encrypted computer backup you control.
• If you work in health and fitness only and are not covered by HIPAA, these precautions are recommended but optional. Whether you take them is up to you, as long as you follow any other privacy law that applies to you.

See Section 7 of our Terms of Service.

How to use Apple Files App: https://support.apple.com/en-us/HT206481

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📤 How to Send Files from PostureScreen to Dropbox or Google Drive#

🔧 What You Need Before You Begin#

1. PostureScreen app installed on your iPad.
2. A Dropbox or Google Drive account (or both).
3. The Dropbox app: Download on App Store
   📖 How to use Dropbox
4. The Google Drive app: Download on App Store
   📖 How to use Google Drive
5. Familiarity with the Apple Files app
   📖 Official Apple Files App Guide

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📁 Step 1: Set Up Cloud Services in the Files App#

1. Open the Files app on your iPad.
   🔗 Learn more about using the Files app →
2. Tap “Browse” at the bottom.
3. Tap the three-dot icon (…) in the top-right corner.
4. Tap “Edit Sidebar.”
5. Turn on Dropbox, Google Drive, or other services.
6. Tap Done.

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📂 Step 2: Open PostureScreen and Select Files to Share#

1. Open PostureScreen.
2. Select the patient and their assessment file.
3. Tap “Send” on the file you want to export (e.g., Clinical Report).

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📤 Step 3: Export Files Using Files App#

1. Tap “Save to Files.”
2. Select Dropbox or Google Drive.
3. Choose your folder (or create one like “PostureScreen Reports”).
4. Tap Save.

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📁 Step 4: Alternate Way – Share Directly from App#

1. Tap the share icon from PostureScreen.
2. Select Drive or Dropbox.
3. Choose a folder and tap Upload.

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🖼 Step 5: Export Digitized Images (e.g., ROM/Postures)#

1. Tap “Send Digitized Images” in PostureScreen.
2. Tap “Save to Files.”
3. Choose your Dropbox folder.
4. Tap Save to upload all images (in JPEG format).

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🖥 Step 6: Access Files on Your Desktop#

1. Install:

   • 📥 Dropbox for Desktop
   • 📥 Google Drive for Desktop

2. Log into the same account.

3. View your synced files in the Dropbox/Drive folders.

4. Drag and drop files into your EHR or SOAP system.

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✅ Tips#

• Name folders clearly (e.g., “PostureScreen Reports”).
• Ensure you’re online during uploads.
• Try a few test runs to get comfortable with the process.

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❓Need Help?#

• For PostureScreen-specific questions:
  📧 support@posturescreen.com
• For Dropbox support:
  🔗 Dropbox Help Center
• For Google Drive support:
  🔗 Google Drive Help Center
• For Apple Files app:
  🔗 Apple Support: Files App

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