Google Drive Integration with PostureScreen

7:38

Overview#

PostureScreen now includes a fully revamped Google Drive integration, allowing you to automatically store patient reports, notes, and documentation directly in your Google Drive.

This feature eliminates manual workflows (such as emailing files to yourself) and provides a secure and efficient method for managing patient data. Google Drive is a third-party service that you choose to connect; it is not part of PostureCo’s services. Before you store patient information in it, see the HIPAA Compliance Note below.

---

Key Benefits#

• ✅ Automatic file storage in Google Drive
• ✅ Eliminates manual email/file transfer workflows
• ✅ Organized patient-specific folders
• ✅ Stores both PDFs and editable text files
• ✅ Compatible with AI-generated notes (PostureScribed.ai)
• ✅ Can be used for PHI under a Google Workspace (business) account covered by your own BAA with Google

---

HIPAA Compliance Note#

Google Drive is a third-party service that you choose to connect. It is not part of PostureCo’s services, and no agreement with PostureCo, including any BAA with PostureCo, covers the files you store in it. If you are a HIPAA covered entity or business associate (most practices that bill health insurance electronically are), you should store protected health information (PHI) in Google Drive only if:

1. You use a Google Workspace (business) account, not a personal Gmail account
2. You have executed your own Business Associate Agreement (BAA) with Google that covers Google Drive, and you set up your account as that agreement requires

If you work in health and fitness only and are not covered by HIPAA, these steps are recommended but optional. Whether you take them is up to you, as long as you follow any other privacy law that applies to your clients’ information. See Section 7 of our Terms of Service.

---

Initial Setup#

Step 1: Connect Google Drive#

1. Open PostureScreen
2. Navigate to settings or integration area
3. Sign in to your Google account
4. Grant permissions to connect Google Drive

Step 2: Automatic Folder Creation#

Once connected:

• PostureScreen will automatically create a dedicated folder in your Google Drive:PostureScreen/
• Inside, patient-specific folders will be generated automatically when data is saved

---

How File Organization Works#

When you send or save data:

• A patient folder is created using:

  • Patient name
  • Unique identifier (if applicable)

Inside each patient folder, you may see:

• 📄 PDF reports
• 📝 Text files (editable notes)
• 📊 Assessment data
• 🧾 Consent forms (if applicable)

---

Using Google Drive with AI Notes (PostureScribed.ai)#

If you are using PostureScribed.ai:

• Signed notes are automatically saved to Google Drive

• Files include:

  • PDF version of the note
  • Text version for copy/paste into EHRs

Note: Google Drive integration works independently—you do not need PostureScribed.ai to use it.

---

Saving Clinical Notes to Google Drive#

Step-by-Step#

1. Open a completed note or scribe

2. Review and edit as needed

3. Tap Sign Off (use finger or stylus for signature)

4. Once signed:

   • Files are automatically uploaded to Google Drive

What Gets Saved#

• Patient summary
• Clinical documentation
• Supporting data (e.g., ICD-10 analysis if used)

---

Sending Reports to Google Drive#

Option 1: Combined Client PDF#

1. Go to Reports

2. Select Combined Client PDF

3. Generate the report

4. Tap:

   • View More → Google Drive

Result:

• Sends:

  • Full report
  • Images
  • Notes (if included)

---

Option 2: Professional PDF Report#

1. Generate a Professional PDF Report
2. Save and send to Google Drive

Includes:

• Exam results
• Posture assessments
• Any associated notes

---

Option 3: Individual Data (e.g., ROM, posture)#

1. Open an assessment (e.g., Range of Motion)
2. Tap Send
3. Select Google Drive

Result:

• Creates or updates patient folder
• Uploads selected PDF immediately

---

Understanding Report Types#

Professional Report#

• Full clinical detail

• Includes:

  • Exam findings
  • All assessments
  • Integrated notes

Client Report#

• Simplified, patient-friendly format

• Includes:

  • Layman’s explanation (SOAP-style summary)
  • Visual posture data

---

What to Expect After Upload#

• Files typically appear in Google Drive within:

  • 1–2 minutes (depending on internet speed)

• Folder structure is automatically maintained

• No manual organization required

---

Example Folder Structure#

PostureScreen/
   └── John Doe - 12345/
         ├── Scribe Note.pdf
         ├── Scribe Note.txt
         ├── Professional Report.pdf
         ├── Client Report.pdf
         ├── Range of Motion.pdf
         └── Data Services/

---

Workflow Improvements#

Before:

• Export → Email → Download → Upload to EHR
• Multiple steps, time-consuming

Now:

• Sign → Auto-save to Drive → Access instantly

---

EHR Integration (Important)#

• Direct EHR integrations are currently in progress

• In the meantime:

  • Use Google Drive as a centralized storage hub
  • Copy/paste text files into your EHR as needed

If your EHR does not integrate with PostureScreen:

• Contact your EHR vendor
• Ask them to connect with PostureScreen

---

Troubleshooting#

Files Not Appearing#

• Wait 1–2 minutes
• Check internet connection
• Refresh Google Drive

Google Drive Not Connected#

• Re-authenticate your Google account in PostureScreen

HIPAA Concerns#

• Confirm you are using:

  • Google Workspace (not personal Gmail)
  • Signed BAA with Google

---

Support#

For assistance:

• 📧 Email: support@posturescreen.com

---

Summary#

The Google Drive integration in PostureScreen provides:

• Faster workflows
• Secure document storage
• Automatic organization
• Reduced administrative burden

It is a significant upgrade for clinics looking to streamline documentation and improve efficiency.

---